OFFICE OF THE REGISTRAR CLOSURE
July 19 to August 3, 2021
In order to serve our academic community more effectively and safely, Acadia is upgrading our student information system database and its user interfaces.
The planned ‘go-live’ date for the new system is August 3, 2021. To allow for data transfer and transition to the new system, the Acadia Central portal (used for registration, ordering transcripts, etc.) will be unavailable, and a number of offices that use these systems will be closed, from July 16 to August 3 inclusively. The Office of the Registrar will be closed July 19th, reopening August 3rd.
We apologize for any inconvenience this may cause and look forward to serving our community with enhanced functionality very soon.
Once you have graduated from Acadia, you are no longer considered a current student and must re-apply for Admission. APPLY TO ACADIA
Residences will be open on your move-in day at 9:00 a.m. We ask that students arrive no earlier than their move-in day. More information on residences is available on the Residence Life site.
The on-campus Student Health Center is available at the west end of Dennis House. Information is available here.
You can access the calendar here.
Advisors are coordinated through your academic department. Contact information for advisors and departments is found here.
Continuing students need to see their department each year to be marked as Advised for registration, but all incoming students are automatically marked as Advised.You may or may not be pre-registered, depending on your program (many Science and Professional Studies programs pre-register students in their required courses). Advising is separate from registering. Although your records default to Advised, you still need to register, at least in your electives. You may find the Choosing First Year courses information helpful.
Detailed information on choosing first year courses, and recommended first year schedules can be found here. Please contact your department for academic advice.
When required, you must complete a Declaration of Cause form and submit it to each of your course instructors.
In the case of missing a Final Examination, the procedures for "Setting and Conducting a Special Exam" (detailed under "Examinations" in our Academic Calendar) will be followed. The Declaration of Cause form and any relevant documents should be submitted to the Registrar's Office.
More information about Acadia University ID cards can be found here.
Information about campus dining options can be found here.
Your academic department is the best place to obtain assistance with registration.
Incoming transfer students must contact their department to review approved credits and receive advice on course selection.
The Annual Calendar Dates list all the deadlines for adding and dropping (withdrawing) courses.
Please review your funding letter(s) carefully before dropping any courses.
- If you have any questions about scholarships, please contact the Scholarship and Financial Aid office, 902-585-1574 or email@example.com.
- For questions about student loans, please contact Student Accounts at 902-585-1297 or firstname.lastname@example.org.
Elective courses count toward your degree but do not fulfill any particular degree requirement. Electives can be chosen from a subject or discipline that interests you and fits in your schedule.
You do not officially declare your minor, however you do need to have a minor for your degree requirements. All BA and BSc students must have a minor. A minor is a secondary area of concentration consisting of 12-24h credit hours, depending on the faculty and discipline.
If you want to change programs before you begin studies at Acadia, please contact the Admissions Office, or email email@example.com.
If you want to change programs after beginning studies at Acadia, you will need to meet with the department into which you want to change. If approved, the Registrar's office will be notified in writing and the change will be made.
When using the Advanced Search functions of the timetable, the days of the week are linked with an AND, rather than an OR. Choose as few days as possible to keep your search open. Otherwise, you will be trying to choose courses offered on a day AND another day.
The Acadia University Registrar's Office assesses official transcripts for transfer credits. Approved transfer credits from other institutions are transferred to your Acadia student record with a grade of P if successfully completed with a grade of C- or better. Assessments will be emailed to you.
If you would like to take a course at another institution please complete this Letter of Permission Request Form. The Letter of Permission advises the host institution that you have been permitted to take a course from them. It also ensures that the course you are taking from the host institution will be accepted as a transfer credit to your program at Acadia.
You must have a zero balance or have made arrangements with Student Accounts before a Letter of Permission can be processed.
Acadia has a technology-rich environment. You will use your computer for coursework, assignments and research. The minimum requirements for a laptop are listed on Acadia's tech store.
Please submit a request at hub.acadiau.ca by logging on with your student account.
Third-party requests are not accepted. If the letter is for student loan purposes, please contact the Student Accounts office. Your VoE can be picked up in person, mailed, faxed, or emailed.
Third parties cannot order transcripts, Verification of Enrolments, etc. You must order them. However, when ordering a Verification of Enrolment at hub.acadiau.ca, you can fill in the "Designate for pick up" space on your Hub request.
Confidential documents can also be picked up by a third party with a written permission submitted by you from your Acadia email address.
The information that Acadia University collects during your time as a student is confidential and is not available beyond the campus community without your consent. If you wish to provide access to this information to others, complete the Release of Information Permission Form*. The form will be in effect from the date you indicate until you revoke it, or graduate from Acadia University.
* Your Acadia Network Account must be active.
If we have on record that your last name has changed, your account has now been changed to reflect that new last name. For example, 012345a with a name change to Baker, should now log in as 012345b. You will have to go through Accounts@Acadia to reset your password.
If you do not meet the requirements for spring convocation, you may apply for fall graduation. There is no academic penalty or fee for requesting your application to be transferred to fall, but you have to inform the registrar's office of your intent.
As of October 2009, Acadia no longer offers Fall Convocation ceremonies. Students may graduate in the fall, and are invited to participate in the Spring Convocation ceremonies. Fall graduates have the option to pick up or have their parchments (degrees) mailed.
We do not provide copies of parchments. We do re-issue parchments but the original (unless lost) must be returned. Please submit your request using this form.
Information on ordering frames is found here.
Picture ID and a signature is required for release.
If the Registrar's Office is at fault for the error, please return your parchment (degree) and we will provide you one with the correct information.
If you are requesting a new parchment because of a name change, please complete the Parchment (Degree) Re-Issue Form.
Booklets are available from the Office of Advancement if you would like to pick one up. The same information can
be found on the convocation website at http://www.acadiau.ca/advancement/alumni/comingevents.html.
Students who choose to graduate in October but wish to participate in a convocation ceremony will be invited to attend the following Spring Convocation where they will have the opportunity for public recognition of their accomplishment. Students graduating in the fall do not have to re-apply to attend Spring Convocation. Information about attending Spring Convocation will be sent to your email address early in the new year.
Parchments are available in May the day after the Convocation ceremonies and in October, the day after the Senate approves the graduates at their October meeting for fall graduates.
Pick up by graduate - An ID and a signature is required at the time of pickup.
Pickup by third party - Permission must be granted in writing by the graduate for third party pickups. The name of the designate must be included; ID and signature are required at time of pickup.
Parchments (degrees) are sent through regular mail at no charge unless you specify another method of delivery.
You can elect courier delivery for a fee. For this service a civic address and telephone number are required. Fees are based on the destination.
A conflict is three examinations in a row (morning, afternoon, evening OR afternoon, evening, morning OR evening, morning, afternoon) or two exams at the same time. Please inform the Registrar’s Office if you have a conflict in your exam schedule.
'S' grades are entered for courses in which, due to unavoidable circumstances (illness, death in family, etc.), you have incomplete course requirements. It is your responsibility to contact the instructor to make arrangements for completing the course requirements (special examinations, assignment extensions, etc.). Course requirements should normally be completed no later than the end of the month following final examinations (January and May). Grades not converted from 'S' by these dates will be marked as an 'F', and your academic status will be assessed based on these assigned grades.
If you took a course in intersession that repeats a course taken in fall/winter, your current sessional grade point average (sgpa) for the fall/winter session will reflect that the course is marked as repeated. In marking the course repeated, it is no longer included in your grade point average, or your completed credit counts. But, academic status is awarded based on the sgpa achieved in the fall/winter term at the end of that term and remains until reviewed at the end of the next fall/winter term. If your sgpa at the end of fall/winter was such that your academic status was changed, that status remains until re-assessed at the end of the next fall/winter session.
Grades are entered as the Registrar's Office receives them. If they are missing, we have not yet received them from the instructor. Please check back later.
Final grades appear on transcripts. Mid-year (December) grades appear for full year courses (those with a section ending in '0') if they were graded in December. The December grade for full year courses is replaced on your transcript when your final grade is available.
Please refer to the Academic Calendar Dates found on this page for specific withdrawal deadlines.
You need your Acadia ID card to access the arena to write exams. You will be allowed to swipe your Acadia ID card to pass through the turnstile as soon as you arrive at the arena. Also, bring your Acadia ID card to your examination room if it’s not in the arena. If you do not have your Acadia ID card you should see the Safety and Security Department, in the Student Union Building about a replacement.
You are not to leave the examination room during the first 30 minutes of the exam period. You will not be admitted to the examination room after the first 30 minutes
In a medical emergency, students needing to leave the examination room must notify a proctor before doing so. Make a note of where your examination book is to be handed in. No exam books are to be taken from the examination room.
Don't bring a lot of 'stuff' with you to the exam room. You must leave your bags inside the gym/arena or at the front of a classroom. Personal stereo devices (MP3 players), cellular phones, and pagers are not permitted in the examination room.
Information and application forms for the Study Abroad Exchange Program are found on the Study Abroad website.
Yes*. Courses taken through Open Acadia are not covered under full time tuition. Please contact Student Accounts @ firstname.lastname@example.org for more information.
*For the 2020-2021 Academic Year
With permission of your Head/Director and the Director of Open Acadia, students may request registration in an undergraduate
online course as part of their full-time tuition fee. This must be completed on or before the last day to add/change each term
(September 30, 2020 for Fall; January 20, 2021 for Winter). Registrations processed after these dates will be subject to per-course
tuition fee charges. Permission will only be given in cases where no viable regular term option is available.