Admissions

I have a question about my admission application. Whom do I ask?
All admission questions should be addressed to the Admissions office. The email is admissions@acadiau.ca and their telephone number is 1-902-585-1016. The Registrar's Office does not address admission concerns.
I have just graduated from Acadia and want to return. Can I register?

Once you have graduated from Acadia, you are no longer considered a current student and must re-apply for Admission.

Incoming Students

Are all new students required to take the Reading and Writing Assessment test?

Yes, students are strongly encouraged to take this test. Please refer to the Welcome Week website for dates and times.

Can I arrive earlier than scheduled?

Residences will be open on your move-in day at 9:00 a.m. We ask that students arrive no earlier than their move-in day. More information on residences is available on the Residence Life site.

What is Welcome Week?

Welcome Week is a time for new students to learn about Acadia and the community, and get ready for the new experience of a university classroom. For more information, visit the Welcome Week site or e-mail welcomeweek@acadiau.ca.

Where can I find a list of the textbooks I need, and where do I get them?

When your textbook list is available it will appear in your Acadia Central account. Log in, then choose Course list/Online Textbook Ordering under the My Links menu. Information on where to get them is available at the checklist website. Or you can visit the Acadia Bookstore website.This list typically doesn't become available until early August. Each course is different, so we recommend that you check your account regularly near the end of July and early August.

Where do I go for healthcare?

The on-campus Student Health Center is available at the west end of Dennis House. Information on it's services is available on its website.

How do I get a paper copy of the academic calendar?

New calendars will be available on campus in August/September from the Registrar's Office (University Hall). You can access the online version here.

Do I have an advisor?

Advisors are coordinated through your academic department. Please contact your departmental secretary for more information. Contact information for advisors and departments is found here.

Why am I marked advised?

Continuing students need to see their department each year to be marked as Advised for registration, but all incoming students are automatically marked as Advised.You may or may not be pre-registered, depending on your program (many Science and Professional Studies programs pre-register students in their required courses). Advising is separate from registering. Although your records default to Advised, you still need to register, at least in your electives. You may find the Choosing First Year courses information helpful.

What if I need help choosing courses in my first year?

Detailed information on choosing first year courses, and recommended first year schedules by department can be found here.

What do I do if I'm sick and away from classes?
If you are away from class for medical reasons, or a family emergency, you must submit official documentation such as a medical note or an obituary which supports the absence. Please also provide your student id number and the days/classes that you were absent. The instructors will be notified once official documentation has been received.
Where do I pick up my Welcome package?

The ASU Frosh Packs as well as the ASU Axe Pack can be purchased online at the Acadia Student Union Frosh site or by calling or visiting Cajuns (902-585-2137).

How do I get an ID card?

Acadia's Department of Safety and Security is pleased to offer you an opportunity before you arrive to submit your own photo for your ID online.You will receive your ID after a confirmation of your identification is presented during Welcome Week.

Where/When can I eat? Is there a dining hall?

There are several places to eat on campus. Hours and places of those operated by Chartwells are available on their website. In addition, food outlets are available at the Student Union Building.

Student Accounts and Financial Aid

Do you have financial questions?

Please click here to find answers to the most frequently asked questions about financial information and student accounts.

Questions concerning scholarships and bursaries can be found online at: http://financialaid.acadiau.ca or  sent to financial.aid@acadiau.ca

Registration

Who can help me with registration?

Your department is the best first step in getting help with registration. They can advise you as to what courses to take and can assist you in getting into your courses. Incoming transfer students must contact their department to review approved credits and receive advise on course selection. Contact information for departments and advisors is available here.

What are the calendar dates?

There are many important dates and deadlines through the year. Important dates are available in the Annual Calendar Schedules. Important dates are also highlighted on the main page of the Registrar's Office website.

How do I add or drop a course?
You can add and drop/withdraw courses in the Online Registration module. Log in at Acadia Central and choose 'Online Registration' in the left menu. Adding courses to your "Backpack" takes place under the Timetable link. Registering them with the university and dropping/withdrawing courses can be done under the Backpack link. You may get a message saying "You cannot drop this course. Do you wish to withdraw?" Choose "Yes" to drop the course. See the Help link in Online Registration for further help.
 
If you do not have the normal requirements to enter a course, you will require permission to enter a course. Please see the department of the course (for example, HIST is the History Department).
What is the deadline to add or drop a course?

The Annual Calendar Schedules list all the deadline dates for adding and dropping.

For 2015, first term courses (those with a section ending in '1') and full year courses (those with a section ending in '0') can be dropped without appearing on your transcript until September 11. First term and full year courses can also be added up to that date.

After September 11, a 'W' will show on your transcript. Any first term course dropped after October 30 will receive an 'F' on your transcript. Any full year course dropped after January 19, 2016 will receive an 'F' on your transcript.

Second term courses can be added or dropped until January 19. Any second term course dropped after that date will receive a 'W' on your transcript. Any second term course dropped after March 4 will receive an 'F' on your transcript.

What do I do if I accidentally drop a course?

If you drop a course that is full, you will need to contact the department in which the course is offered to see if you can be put back in. If the course is not full, simply add it to your backpack and register for it again. Remember to check if there was a co-requisite course that was dropped at the same time. A co-req is a course that must be taken at the same time, such as a lab for a course, or Math 1013 with Physics 1013.

Will dropping a course affect my scholarship?

Please review your scholarship letter carefully before dropping any courses as you may be required to take 30 hrs of classes. If you have any questions about scholarships, please contact the Scholarship and Financial Aid office, 902-585-1574 or financial.aid@acadiau.ca.

How do I choose an elective?

Elective courses count toward your degree but do not fulfill any particular degree requirement. Electives can be in
whatever interests you and fits in your schedule. Acadia offers many courses in many different subjects. The Registrar's Office, your department or even your best friend cannot tell you what to take for electives. Each of those groups can make suggestions, but think of areas outside your program in which you might be interested and choose those areas for your electives.

How do I declare a minor?

You do not officially declare your minor, however you do need to have a minor for your degree requirements. All BA and BSc students must have a minor. A minor is a secondary area of concentration consisting of 12-24h credit hours, depending on the faculty and discipline.

How do I change my program of study?

If you want to change programs, before your term begins, please contact the Admissions Office, or email admissions@acadiau.ca.

If you want to change programs after you start classes, you will need to meet with the department into which you want to change. If approved, the Registrar's office will be notified in writing and the change will
be made.

How do I register at Acadia after I have been away?
Once you have been away from campus for over two full academic years, you will need to re-apply online. When making your application, please send along any official transcripts of academic work as well as an updated resume. If you have been away for two years you are eligible to register. Please contact your academic department for advising.
How do I register for extra courses (overload)?
To overload, you need permission from your Department Head or Director. The Department Head will need to send an email to registrar@acadiau.ca approving an overload. If your sessional grade point average from your previous session (Fall/Winter) was 2.5 or greater, you will automatically be permitted to take 33 credit hours. If it was 3.0 or greater, your record will be set to allow 36 credit hours. First Year students may register in no more than 30h.
How do I see what I am registered for?
Your registration is at https://central.acadiau.ca/my. Log in and choose Online Registration from the left menu. Once in Online Registration, choose Information to get a list of your courses, times, etc. or Schedule to have them show on a timetable.
In the timetable, I can't see all the courses I think should be there.

When using the Advanced Search functions of the timetable, the days of the week are linked with an AND, rather than an OR. Choose as few days as possible to keep your search open. Otherwise, you will be trying to choose courses offered on a day AND another day.

My course does not show in Acorn, but I am registered. What do I do?
Instructors need to make courses "available to students" in Acorn. If you can’t see a particular course when you log into Acorn, your instructor probably has not made it available yet. If you still can’t see your course after it has been made available and you have logged out of and back into Acorn, please contact the Service Desk 902-585-HELP (4357) or helpdesk@acadiau.ca for assistance.
The course I want is full or I don't meet the requirements. What do I do?
If the course is an elective, you are encouraged to choose another course. If it's a requirement for your program in your particular year, see your department.
What is a normal course load for Fall or Winter Term?
The normal course load for full-time undergraduate students in the fall/winter term is thirty credit hours (30h), or fifteen hours (15h) per term, although some programs require a higher normal course load (Applied Science and Music, for example). The course load for part-time undergraduate students in the fall/winter term is less than nine credit hours (9h) per term. If your sessional grade point average for the previous year (fall/winter term) is between 2.5 and 2.99, you are automatically authorized to take a 3 hour (3h) overload. If it is 3.0 or higher, you are automatically authorized to take a 6 hour (6h) overload. Other students need permission of their department head to take overloads. First year students may register in no more than 30h unless required by their program (Engineering, Music).
I am in Group C and want to switch to Group B to register. Can I do this?
To ensure those students who are closest to graduation have the chance to register for their required courses, groups are generated according to the number of credits you have completed. Group A is for students expected to graduate with 81 credit hours completed. Group B students have completed between 54 and 81 credit hours. Group C is all other returning students and Group D is incoming students. Groups are based on assuming successful completion of your current courses. Group changes are not permitted.
The course I'm trying to register for has an academic level restriction. I think I should be in that year.
Academic levels are based on completed credit hours. (During registration, they are based on the number of hours you would complete if you successfully completed the courses in which you are currently enrolled.) You may be going into your second year of study, but not have enough credit hours completed to be a second year student by academic level. The academic levels are 01 (0-24 hrs completed); 02 (25-54 hrs completed); 03 (55-84 hrs completed); 04 (85-114 hrs completed).
I have transfer credits. Do I need help registering?

If you have transfer credits, you should contact your school or department for help registering. Transfer credits assessments are sent by email and copied to the Department. Contact information is available in the Guide to Choosing Courses in Your First Year.

I am an Acadia student and want to take a course at another university. What do I do?

If you would like to take a course at another institution, approval must be obtained in writing and in advance. An Application for Transfer Credit form must be completed and signed by your Department, then forwarded to the Registrar's Office for our approval. A Letter of Permission and transcript will be processed and sent to the Host University once permission has been granted. A fee is charged for this service. As with the release of a transcript, students must have a zero balance or arrangements made with Student Accounts before a Letter of Permission can be processed.
For more information choose "Transfer Credits" in the left menu. Information about this is also printed in the academic calendar under Academic Policy and Regulations.

Technology

What do I need for a computer?

Acadia has a technology-rich environment. You will use your computer for coursework, assignments and research. The minimum requirements for a laptop are listed on Acadia's tech store.

What is my username and password?

Acadia4U Student Web Portal (Prospective Applicants and Applicants): When you create your profile you can choose your own username and password.

All other online services are available at Acadia Central, using the last 6 digits of your student number and the first letterof your last name for a username.

  • checking your application status,
  • registering for courses,
  • personal information,
  • residence info,
  • other online student services

You may obtain your password for this account through the “Forgot password?” which can be found at Acadia Central.

How do I set up my network account?
All the instructions for setting up your network account are at Accounts@Acadia. You will need your username, which is the last six digits of your student number and the first letter of your LAST name and your password. If you have difficulties, visit the Service Desk in Beveridge Arts Centre.

My Records and Information

How do I get a Verification of Enrolment Letter?

Please contact the Registrar’s Office by email, registrar@acadiau.ca or in person (with your ID). Third party requests are not accepted. If the letter is for student loan purposes please contact the Student Accounts office. The letter can be mailed, faxed or emailed.

Can my parents pick up or order my transcript, Verification of Enrolment, or other documents?

Third parties cannot order transcripts, Verification of Enrolments, etc. You must order them. Confidential documents can be picked up by a third party with a signed note (and email) from you.

I want my parents to be able to access my information. How can I give permission for this?

The information that Acadia University collects during your time as a student is confidential and is not available beyond the campus community without your consent. If you wish to provide access to this information to others, complete the Release of Information Permission Form. The form will be in effect from the date you indicate until you revoke it, or graduate from Acadia University.

* Your Acadia Network Account must be active. If not, please download this Release of Information Permission Form and submit it to the Registrar's Office (University Hall).

When I check my record under My Links, my personalized information does not appear. I DID change my last name.

If we have on record that your last name has changed, your account has now been changed to reflect that new last name. For example, 012345a with a name change to Baker, should now log in as 012345b. You will have to go through Accounts@Acadia to reset your password.

What do I do if I move?

You can update your address by logging in to Acadia Central. Choose 'Student Personal
Information' and update it there. Without a correct address on file, you may not receive important documents from the university.

Graduation and Convocation

Can I cross the stage without having my program complete?
You need to have successfully completed the requirements for your program, have your Student Account paid in full, and therefore be approved by the Academic Senate to graduate. You will not be permitted to walk across the stage if these criteria are not met. However, you can participate in other activities of convocation weekend.

If you do not meet the requirements for spring convocation, you may apply for fall graduation. There is no academic penalty or fee for requesting your application to be transferred to fall, but you have to inform the registrar's office of your intent.

As of October 2009, there is not a convocation in the fall. If you will be graduating in the fall, we will mail your diploma. Please ensure your mailing address is accurate.

Can I get my diploma before I graduate?
We cannot release your diploma before the graduation date. However, we can provide you with a letter from the Registrar to confirm that you have completed all the requirements for your degree and when you will graduate. Please let us know if you require a letter and provide a current address or fax number to which we can send it.
 
If you will not be attending convocation, please confirm a mailing address to which we can send your diploma. It will take about two weeks after convocation for you to receive it.
Can I request a copy of my child's diploma?
As a diploma is an official document, we are not able to issue one for anyone other than the person who received it originally. To issue a diploma, we need a signed request from the graduate.
Can you put my nickname on my diploma?
No, your diploma is an official document, we must print it with your official full name.
How can I get my diploma authorized for a job application?
The Registrar's office does not authorize or authenticate copies of your diploma. We recommend you request a number of official transcripts to send with your applications. The Registrar's office can send an official letter, with our University stamp, to confirm the degree you received. You may also request a duplicate copy of your degree.
How do I apply to graduate?

To apply to graduate, log in to Acadia Central (Students) and choose 'Apply to Graduate' under My Links. Your application will be processed within the next few business days. Once processed, you will be able to see the application has been received on the Unofficial Transcript.


If you are applying after the deadline you must apply using the paper application form. This can be done in person or by printing the Application to Graduate and returning it to our office for processing. A late fee of $25.00 will be charged.

How do I get a copy of my diploma?

We do not provide copies of diplomas. You can request a duplicate diploma. Requests must be in writing and include your signature and the following information:

  • full name
  • date of graduation
  • degree received
  • full mailing address where the replacement is to be sent
  • payment of $50

You may fax this information to our office at 902-585-1081. Requests take between four to six weeks to be processed. We do not accept requests from a third party.

How do I get my diploma framed?

Diploma framing service is available. Framing can be done at the post-graduation reception, or throughout the year by contacting our Financial Services Office. Please email your request to diplomaframes@acadiau.ca or visit University Hall, Room 236. Office hours are 8:30 a.m. to 4:30 p.m. The office can be reached by telephone at 902-585-1647. 

How do I know if I will graduate?
The Spring Convocation list is normally posted the Wednesday afternoon prior to Convocation Weekend. It is posted on the main page of the Registrar's Office Website , and on your Acadia Central/my page. The list will also be posted on the bulletin board outside of the Registrar's Office in University Hall.
How do I know my application to graduate has been received?
It may take a few business days for your application to be processed. Once processed, you will see that you are a potential graduate on your Unofficial Transcript under the My Links menu.
I forgot to apply to graduate before the deadline - What do I do?
Your intention to complete your academic program by graduating is signified by applying to graduate.You can still apply late, however, you will be charged a $25.00 late fee. You can pick up an Application to Graduate at the Registrar's Office or download the appropriate form. If you are submitting the application in person payment can be made by cash, debit, check or credit card, otherwise credit card payment is required.
I'm not able to pick up my diploma. Can someone else do it?
Please send an email to registrar@acadiau.ca giving permission for someone else to pick up your degree in your absence. This must be sent from your Acadia email address, or a recognized email address we already have on the system for you.

Picture ID is required for pickup of your degree, and a signature must be provided before we can release it.

My name is wrong on my degree. How do I get it changed?

If it is a spelling error on our part, we require you to return your degree to our office at University Hall and we will print a new diploma for you. If it is a name change as a result of your change in name, the diploma must remain in the name in which it was issued.

Where can I find out information about convocation?

More information about convocation can be found at http://convocation.acadiau.ca/.

If you have any questions or require further information about Convocation please contact convocation@acadiau.ca or call 902.585.1083.

Where can I get a convocation booklet?

Booklets are available from the Office of Advancement if you would like to pick one up. The same information can
be found on the convocation website at http://www.acadiau.ca/advancement/alumni/comingevents.html.

I am not attending Convocation. What do I do?

Please contact the Registrar's Office by email registrar@acadiau.ca or phone (902-585-1222) and confirm the mailing address to which you wish your diploma sent. It normally takes two weeks to receive it.

I'm applying to graduate in October. I understand there is no convocation ceremony. What happens?
Although Acadia University holds its convocation ceremonies in May, for those students who complete their degree requirements between May and September and do not wish to wait until the following May to receive their degrees, Senate will approve the awarding of those degrees annually at its October meeting.

Students who choose to graduate in October but wish to participate in a convocation ceremony will be invited to attend the following Spring Convocation where they will have the opportunity for public recognition of their accomplishment.
 
Students graduating in the fall graduation do not have to re-apply to attend Spring Convocation.
 
If a student wishes to graduate in May but has completed degree requirements between May and the following April, the Registrar can provide a letter to the student noting that they have completed their requirements and that their name will be recommended to Senate for the next convocation.

Graduate students who choose to receive their degree in October would be considered along with the May graduates for the Governor General's Gold Medal.
I'm graduating in the fall. Can I attend the Spring Convocation? Do I have to re-apply?

Students who choose to graduate in October but wish to participate in a convocation ceremony will be invited to attend the following Spring Convocation where they will have the opportunity for public recognition of their accomplishment. Students graduating in the fall do not have to re-apply to attend Spring Convocation. Information about attending Spring Convocation will be sent to your email address early in the new year. 

I'm graduating in the fall. How do I get my diploma?

Diplomas are mailed through regular mail at no charge unless you specify another method of delivery. 

Diplomas can be sent by priority post. For this service a civic address and telephone number are required. The courier fee is charged to the student (credit card number must be provided).  Fees are based on the destination.

Other options: Diplomas can be picked up beginning the day after Senate approves the graduates at their October meeting.

Pick up by graduate - An ID and a signature is required at the time of pickup.

Pickup by third party - Permission must be granted in writing by the graduate for third party pickups. The name of the designate must be included; ID and signature are required at time of pickup. 

Diplomas will be held for about two weeks. At that time they are sorted alphabetically and mailed. It is very important we have your correct address and email information.

Why do I have to apply to graduate?
You know your own academic career goals best, and we rely on you to let us know when you are planning to complete them, by applying to graduate. When you apply to graduate before the posted deadline, we can be notified that you would like us to assess your completed and current courses for your program and confirm whether you are eligible to graduate. This is done several times in your graduating year, in consultation between the Registrar's Office and your academic department.

Transcript Requests

Can I call the office to order a transcript?
Your transcript is confidential, so your request cannot be accepted over the telephone or by e-mail.  To order a transcript, click on Order Transcripts for information and detailed instructions. Your transcript is an official document and we require your signature to release it.
How do I order an official transcript?

To order an official transcript, log in to Acadia Central >Order Transcripts. Choose Order Transcripts from the information page, complete the order form. Credit card payment is required for this method. You will receive a receipt by email. To check your order status return to the same Order Transcripts page and click on Order History. Transcripts cannot be ordered by phone or via email.

Examinations and Grades

Can I change my exam schedule?
We are unable to change your exam schedule unless you have an exam conflict, a medical excuse, or a death in the family. Supporting documents such as a medical note, obituary, etc will be required.
What is an exam conflict?

A conflict is three examinations in a row (morning, afternoon, evening OR afternoon, evening, morning OR evening, morning, afternoon) or two exams at the same time. Please inform the Registrar’s Office if you have a conflict in your exam schedule.

I have an S grade - what does that mean?

'S' grades are entered for courses in which, due to unavoidable circumstances (illness, death in family, etc.), you have incomplete course requirements. It is your responsibility to contact the instructor to make arrangements for completing the course requirements (special examinations, assignment extensions, etc.). Course requirements should normally be completed no later than the end of the month following final examinations (January and May). Grades not converted from 'S' by these dates will be marked as an 'F', and your academic status will be assessed based on these assigned grades.

I repeated a course. Does the old course remain on my transcript?
Duplicate courses are marked as such after each term. Once the course is marked as duplicate, it is no longer included in your grade point averages and the total of your completed credit hours. The previous course is always marked, even if the grade is higher. The duplicate course also appears on your transcript although the credit hours completed will be 0.00.
 
A notice is posted on the Registrar's Office website when the duplicates have been updated for a term.
I took a course over the summer. Will this get me off probation?

If you took a course in intersession that repeats a course taken in fall/winter, your current sessional grade point average (sgpa) for the fall/winter session will reflect that the course is marked as repeated. In marking the course repeated, it is no longer included in your grade point average, or your completed credit counts. But, academic status is awarded based on the sgpa achieved in the fall/winter term at the end of that term and remains until reviewed at the end of the next fall/winter term. If your sgpa at the end of fall/winter was such that your academic status was changed, that status remains until re-assessed at the end of the next fall/winter session.

I've checked my grades and there are some missing. What happens now?

Grades are entered as the Registrar's Office receives them. If they are missing, we have not yet received them from the instructor. Please check back later.

Will mid-term grades appear on my transcript?

Final grades appear on transcripts. Mid-year (December) grades appear for full year courses (those with a section ending in '0') if they were graded in December. The December grade for full year courses is replaced on your transcript when your final grade is available.

Will a dropped course appear on my transcript?

See "What are the dates for adding and dropping courses?"

What do I need to know about writing examinations?

You need your Acadia ID card to access the arena to write exams. You will be allowed to swipe your Acadia ID card to pass through the turnstile as soon as you arrive at the arena. Also, bring your Acadia ID card to your examination room if it’s not in the arena. If you do not have your Acadia ID card you should see the Safety and Security Department, in the Student Union Building about a replacement.

You are not to leave the examination room during the first 30 minutes of the exam period. You will not be admitted to the examination room after the first 30 minutes

In a medical emergency, students needing to leave the examination room must notify a proctor before doing so. Make a note of where your examination book is to be handed in. No exam books are to be taken from the examination room.

Don't bring a lot of 'stuff' with you to the exam room. You must leave your bags inside the gym/arena or at the front of a classroom. Personal stereo devices (MP3 players), cellular phones, and pagers are not permitted in the examination room.

When I check my grades I see there is a course dropped for second term. Why?
Departments have requested that certain courses be checked to see if the pre-requisite was successfully completed in the fall term. If the course was not completed to meet the pre-requisite requirements, the winter term course is dropped from your schedule. This is done as grades are made available, then periodically after that, as grades are received.
 
If you feel you should be in a class, please contact the department in which the course is offered.
Where do I find my grades?

Log in to Acadia Central and choose View Transcript under My Links on the left side of the page.

Will my grades be mailed to me?
We no longer mail grade reports.Grades are available by logging in to Acadia Central, then selecting View Transcript under 'My Links'.
When is the Dean's List available?

The Deans' List is added to your record, normally the second week in June. A notice about the exact date will be appear in the Important Dates section of the Registrar's Office main page. If you are on the Deans' List, you will see it on your unofficial student transcript.

Study Abroad

I want to go on academic exchange. What do I do?

Information and application forms for the Study Abroad Exchange Program are found on the Study Abroad website.

Intersession and Online Courses

How do I register for an intersession or online course?

Current Acadia Students
If you are a current Acadia University student you may register for Spring and Summer (also known as Intersession) or online courses through Acadia Central. Please note that your registration remains incomplete until you have submitted payment for your course(s).

New Students
Registration in Acadia Univeristy Intersession and online courses requires admission to the University. The Open Acadia Admission and Registration Form allows you to apply for admission and register for courses at the same time. Applications to degree programs should be made through the Acadia University Admissions Office.

For a complete list of courses please see Open Acadia's Full Course Listing.

Please note the following:

  • Fees are due at the time of registration for intersession and online courses.
I am a full time student and want to register in online courses. Do I have to pay extra?

Yes. Courses taken through Open Acadia are not covered under full time tuition. Please contact Student Accounts @ student.accounts@acadiau.ca for more information.

How many courses can I take in intersession?
A maximum of nine hours (9h) may be taken in each part of intersession, except in science courses with laboratories and graduate courses where the maximum is six hours (6h). Thus, a maximum of eighteen hours (18h) may be taken between the winter term and the subsequent fall term.